When they are shown on top of each other, your view arrangement has been set to “Schedule View” (which has been introduced in Outlook 2010). Tab View-> group: Arrangement-> button Overlay (the option then changes to View in Side-By-Side Mode) When they are shown side-by-side, you can enable Overlay Mode in the following way Your calendar will now probably be shown side-by-side or on top each other. Having created a Calendar Group, clicking on the selection box in front of the Calendar Group name will select all the calendar in this group. Overlay Mode is available in Outlook 2007 and later. The last step it to display all the calendars of your team mates in Overlay Mode. That's one super team! Step 4: Using Overlay Mode You can now drag & drop the calendars of your team mates into this group. Right click on an existing Calendar Group (such as “My Calendars”) and choose “New Calendar Group”. There is an “Add New Group” option at the bottom of the Navigation Pane
To create a Calendar Group, you must set your Navigation Pane to the Calendar Navigation (keyboard shortcut: CTRL+2). Once you’ve opened the Calendar folders of all your team mates, creating a group for your team will enable you to keep them together and select them all at once.Ĭreating Calendar Groups own your own is available in Outlook 2007 and later. Repeat the above for all your team mates.
Make sure that the folder type to open has been set to “Calendar”. Type the name of the team mate of which you want to open the Calendar folder or click on the “Name…” button to select it from the Global Address List.
HOW TO SHARE CALENDAR IN OUTLOOK 15.37 UPDATE
Here you’ll find a Permissions tab where you can add people and grant them specific access rights.įor instance, you can grant them to only see your availability (Free/Busy time), allow them to see the subject and the location but also to allow them to create new items in your Calendar folder or to update existing ones. To share your Calendar, right click on it and choose Properties. Step 1: Sharing your Calendar and set what is visible When you are in an Exchange environment, rather than to create an additional Team Calendar, consider sharing your Calendar with your team mates instead.īy creating a Calendar group for your team, you can quickly select them all and display them in the Overlay View to get a combined overview of the activities and availability of the entire team. What would be the best way to approach this and how would we synch our personal Calendars with this Team Calendar?
To have an overview of each other’s activities and availability, we were thinking about implementing a Team Calendar.
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